Management Support Procedure 6925P: Architect and Engineering Services

Selection of Architects or Engineers
When architectural and engineering services are required by the district, the following procedures shall be in effect:

1. Announcement for professional services will be sent to professional and community publications as well as to publications specifically oriented toward minority and women owned firms. The announcement shall specify:
   1. The general nature and scope of the project(s);
   2. The district representative to contact for further details; and
   3. The deadline for submission of letter of interest.
2. Each interested architect and/or engineer shall be advised to submit a resume which includes as a minimum:
   1. Description of professional staff and respective roles for each;
   2. List of projects completed during the past two years and contact person;
   3. Status of current contract;
   4. Description of typical site supervision;
   5. References--bank, bonding company, three clients; and
   6. Exhibits of cost estimates for two most recent projects.
3. Applicants shall be screened by selected staff to identify firms to be interviewed.
4. Applicants shall be interviewed by a committee composed of the superintendent, supervisor of maintenance and a building principal.
5. The superintendent shall enter into negotiations with the firm(s) to establish a professional services fee which is fair and reasonable. If the superintendent is unable to negotiate a satisfactory contract, the next highest ranked firm will be contacted.
6. The tentative contract will be referred to the Board as a recommendation.
   

ADOPTED: January 23, 1992
REVISED: February 9, 1998
REVISED: January 25, 1999
REVISED: November 24, 2003

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